Kinookimaw Residents Association
Annual General Meeting - June 18, 2022
Outdoors - Kinookimaw Park
BOARD MEMBERS IN ATTENDANCE:
Scott Siemens, President; Bruce McDowell, Treasurer; Mike Garbowicz, Vice-President; Alison Curtis, A/Secretary Colin Hanoski, Past-President
Regrets: Carla Matt, Secretary; Constance Hourie; Randall Adams
There were XX residents in attendance representing XX households.
1. Call to Order at 10:04 am by Scottt Siemens
Members of the KRA Board of Directors and new residents were introduced.
2. Approval of Agenda
M: That the Agenda be approved
M/S: M. Garbowicz/A.Curtis
3. Minutes of the Annual General Meeting on June 1, 2019
M: That the Minutes of September 18, 2021 be approved
M/S: M. Garbowicz/A. Curtis
4. Compliance Report
Mike reported there had only been 2 complaints this past year, one resolved with the parties, one unresolved with the matter referred to W.Morris who intervened as KBA deemed appropriate. Mike reviewed the process and answered general questions. One resident raised a specific issue which was tabled to a more appropriate forum for specific engagement.
5. Finance Report
Bruce presented the financial report as distributed. General discussion on the need or eligibility of D&O insurance and the Board’s decision not to continue coverage. Request from membership that the Board conduct further research on this matter and, in the interim, retain coverage until clearer information is secured. Bruce will inform Insurance Broker of this decision and will ensure D&O remains in place for the time being.
M: That the Treasurer's report be accepted as presented.
M/S: B. McDowell/M. Garbowicz
6. KBA Manager Report
Lorne Bumphrey updated the community on the items listed in the agenda. Notable updates:
Water flows are drastically improved and seem to be meeting our needs
Hydrant flushing was completed on June 15th
Roads have been oiled and may be subject to another application as warranted. No need for additional gravel at this time
One-Way on Cedar seems to have helped the traffic flow and congestion, Lorne will add another sign on eastbound Sunset at easterly Cedar
Speed signs on McNab – Lorne will be replacing the one that was stolen and adding another at the easterly end of McNab (before the Golf Course)
Good relations with HHC&R emerging as they continue to develop their resort. Questions about increased road & infrastructure - they are contributing to road & community maintenance
Fire exit barricade issue has been resolved and is fully open
SouthShore Lagoon service is being addressed as primary lagoon liner being repaired. KBA is the partner in this matter and is involved
Garbage collection services remain fully satisfactory, residents are encouraged to “put bins away” for their neighbours who may be away
Community trail gate movement will be completed by June 30th to expand shoreline access via the trail by 400 meters to the west. Some concern raised as to “squatters” at the easterly end of the trail, Lorne will address the matter with the parties
7. Social Committee
Due to health concerns, Randy Kozokewich has just stepped down from the role of Social Coordinator. President Siemens issued a call for new volunteers which will be further communicated in the next newsletter. In the interim, any member(s) wishing to plan a community social event are greatly invited to do so.
8. Community Challenges
Scott reported on his meeting with KBA leadership and the challenge surrounding Head Lease renewal. Scott noted this is a political matter (local and federal) and stated he had contacted our Member of Parliament (no response to date) and others might wish to do likewise. Issues of water & roads previously addressed by KBA Manager’s report.
9. KRA Nominating Report and Election
Due to questions surrounding D&O Board Insurance, and the need for further research on that matter with reporting to the Membership, a call was made to defer elections and maintain existing board until these questions can be resolved.
M: THAT the current KRA Board remain fully in place and empowered to act as currently constituted, notwithstanding bylaw provisions regarding electoral requirements, so as to resolve outstanding concerns around Directors & Officers Insurance coverage. This temporary stay of electoral process extends to July 31st by which time the electoral process will be concluded (possibly by electronic means).
M/S: S. Hanoski / A.Curtis
10. New and Other Business
- Community Park and Beach Development – Jill represented the committee and reported on their work thus far and the fact they have accumulated cash & commitments near $7500. Thanks to several community members for their considerable donation of time, talent, and resources. Strong affirmation for plans, including a more permanent type gazebo structure. General conversation around ongoing development of the Beach area, remaining committee member felt there would not be a need for a second committee as committee members who could contribute more time to beach improvement would consider that part of their original commitment.
2. Proposed Kinookimaw Beach Committee – tabled per comments in 11.a.
3. KRA Bylaw Renewal – Scott presented the thoughts and proposal of the KRA Board. General affirmation on need to
update and consideration for amendment to proposal to restrict eligible voters to “one per lease agreement”.
M: THAT the 30-day notice period for bylaw amendment be waived.
M/S: S.Siemens / M.Garbowicz
M: THAT the 1996 Bylaws of the Kinookimaw Residents Association be amended as proposed subject to a revision of the proposal to limit eligible voters to “one per lease agreement”.
M/S: R.Moore / G.Tramer
4. Proposed Kinookimaw Community Bylaws – Scott provided an update on the conversation with KBA that gave rise to
this perceived need for a set of community bylaws and some of the issues they would hope to address. General discussion around the fact that any current community discord could also be attributed to KBA’s unwillingness or inability to enforce lease provisions. Without real enforcement capacity, any new bylaws may well be limited in effectiveness. Significant discussion on provisions around legalizing use of Golf Carts & ATV’s on community public roadways. Varying opinions on matters of legality and insurance. General sense that bylaw work should continue and include language around temporary RV accommodation & “port-a-potties” during construction periods. No consensus on whether Golf Cart / ATV issue worth pursuing or not, but Board will take all comments into
consideration as they continue to work with KBA.
5. KRA Board Management – Board members spoke to several issues as outlined in the agenda. Most notably, the
matter of Board D&O insurance generated discussion as noted in agenda item 10. Board will continue to research
and communicate their decision.
With all agenda items completed, the meeting was concluded at 12:02pm
Scott Siemens, President
A. Curtis, A/Secretary